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"Our mission is to be open to all, empowering individuals and families to achieve their full potential in spirit, mind, and body."

Catholic Family Services of the Battlefords is open to all and works in the spirit of truth and reconciliation on Treaty 6 territory and the homeland of the Métis Nation.

 Employment Opportunities

Catholic Family Services of the Battlefords offers fulfilling careers and unique opportunities for professional growth. We make a positive and healthy workplace part of our organizational culture. We maintain the hightest standards of service delivery and know that it is a deep privilege to share in the lives of the families we serve.

 

Administrative Assistant 

Part time or Full Time – 6 month term (with the possibility of extension)  

Job Summary 

Join us as we are expanding our programs and services – exciting opportunities await! 

At Catholic Family Services of the Battlefords, We offer a wide range of counselling and support services to individuals, couples, families and groups. We are seeking motivated, confident, creative and client-service oriented people.  We support our staff with competitive wages, a strong benefits package, shared RRSP contributions and excellent vacation days. We promote a positive, supportive and diverse working environment in which every employee can build a rewarding career.  

This position directly reports to the Office Coordinator in matters pertaining to the execution of their work at CFS.  The Administrative Assistant is required to perform a variety of office administration tasks.  The roles and responsibilities are varied and staff must be well organized, flexible and able to respond to the immediate needs of both staff and clients.  Since the Administrative Assistant is the first contact people have with CFS, it is imperative that they be able to provide appropriate information in a professional, pleasant and welcoming manner. 

Qualifications: 

  • Excellent customer service skills both in person and on telephone
  • Effective time management and organizational skills
  • Effective interpersonal, written and oral communication skills
  • Conflict resolution and crisis intervention skills
  • Proficiency with computer software, such as Office 365( Word, Excel, Outlook, Teams), Zoom, Canva
  • Team player
  • Ability to maintain the dignity and integrity of the clients receiving services by providing confidential, culturally sensitive, and supportive approaches.
  • Satisfactory criminal record check with vulnerable sector query.
  • Post-secondary education and or/experience in relevant field is preferred 

Responsibilities 

  • Open, sort and route mail/ emails to appropriate personnel
  • Welcome clients and visitors; refer all requests for service to appropriate personnel
  • Maintain the reception area as well as other areas within the office as assigned
  • Assist with and issue requisitions for office supplies and equipment as needed
  • Maintain client files as well as computer and paper filing systems
  • Assist in preparation of meeting minutes
  • Provide support with staff training in new office programs/initiatives
  • Assist with maintaining website, social media and IT support as assigned
  • Provide administrative support for organizational policies, procedures and statistical reporting documents as needed
  • Provide administrative support for program planning and service delivery as needed
  • Preparation/data entry for Accounts Receivable/ Accounts Payable/Bank deposits
  • Any other duties as assigned by the supervisor and/or Executive Director 

Employment Type: Six-month term with the possibility of extension (Flexible hours-part time or full time) 

Number of Positions: 1 

Wage: Commensurate with education and experience 

Education: Completed at least some post-secondary 

Posting Type: Internal & External 

Experience: 1-3 Years 

Posted Date: October 11, 2024 

Closing Date: October 28, 2024 or until a successful candidate fills the position. 

How to Apply: Submit your resume and cover letter describing how you meet qualifications for this position with three professional references to recruitment@battlefordscfs.ca. We thank all applicants for their interest; however, only those selected for an interview will be contacted.  Competition will remain open until filled by a successful candidate.